Suggestions to improve conference scheduling

So, I finally was able to complete my PDC sessions scheduling. It was a bit more “involved” then I expected, and I have a few suggestions for, in this case, Microsoft as they prepare for future conferences:

  • Enable Outlook (ICS-based) scheduling sooner
  • Include the online session home page as a link in the ICS file
  • Default to “no alert” in ICS files (e.g. avoid creating noise from multiple sessions of interest all vying for my attention on my smart phone)
  • Add a map link to help guide attendees to where sessions are being held (i.e. nowadays location-aware service is expected, IMHO; so, allow users to opt-in where correlating to present location (device GPS coordinates) is concerned)
  • Promote session hashtags (e.g. help guide the use of Twitter et al by going beyond just #PDC09)
  • When you post a location and date/time, and you change it, indicate the change more prominently (e.g. maintain version history)

Next year, I’d love to say something like, “I’m a PC. PDC10 scheduling…was my idea.” :-)

Inoculating a Reply All plague

The “Reply All” feature of most email programs like Outlook is a convenience ripe for abuse. Unfortunately such abuse seems to occur about once a quarter or so where I work. Folks add an alias to their message (To or Cc) that ends up involving a multitude of folks who could care less about the message just received.

So, unfortunately (!), what many folks do in reply is Reply All, yet again. :-(

When you Reply All to a Reply All asking not to Reply All, you defeat your purpose. Instead, be surgical and just educate the offenders. That is, be sure to remove all aliases from your reply–if you really feel the need to reply in the first place–and communicate solely with individuals on the To line of the diseased message.

Surely there is a way in Outlook to establish a rule as follows:

    Apply this rule after the message arrives
    with INOCULATION_KEYWORD(S)_HERE in the subject
    reply using INOCULATION_EMAIL_TEMPLATE_HERE
        and move it to the Deleted Items folder

If you really feel compelled to Reply All, then at least do others the favor of changing the Reply-To address in your message to something less hideous (e.g. (in Outlook) Options | Direct Replies To | Have replies sent to: no-reply@…).

Getting Twitter

Twitter

Yeah, I know that Twitter lately is all about Oprah, CNN and Ashton Kutcher, but it’s also about brief remarks, gripes and triumphs related to products and/or services that you send into the world wide market. (And if you were waiting for The Tipping Point, it’s already occurred for Twitter, IMHO.)

BTW, before I go any further, I’m @craigsmusings on Twitter. (Thanks, Dan.)

If a tree falls in a forest, it always makes a noise–regardless of your presence there. There are social conversations that occur online (e.g. Facebook, blogs, wikis, Twitter, newsgroups, IIRC, etc.), and they will continue to occur regardless of your presence there, too. However, that’s an especially risky position to take these days–see the conversation but not engage.

Consider the following conversation on Twitter:

http://twitter.com/johnsmith

Very disappointed in _YOUR_PRODUCT_HERE_, does not appear to have very much to it at all….if anything!
12:10 AM Apr 23rd from TweetDeck

http://twitter.com/janedoe

@johnsmith Did you see a live presentation or play with it,
4:45 AM Apr 23rd from TwitterBerry

http://twitter.com/johnsmith

@janedoe Had a play with it, will blog later this week, does not seem to give us anything to use as an accelerator
4:52 AM Apr 23rd from TweetDeck in reply to janedoe

http://twitter.com/janedoe

@johnsmith Ouch! That’s the point in theory.
4:58 AM Apr 23rd from TwitterBerry

So, what will John Smith blog exactly? He’s indicated that his post is forthcoming but also that there may be time to engage him–understand his concern and possibly influence him after listening by demonstrating value.

Jane appears to be an interested party, too. Is Jane a known advocate, possibly trying to reach out on your behalf? Is Jane known to be skeptical?

How can you “see” this conversation?

I use TweetDeck, an Adobe AIR-based Twitter client, for my tweeting, etc. It works equally well on both MacOS and Windows. (There are many other clients out there, too!)

TweetDeck

TweetDeck allows me to do a number of useful things.

  • For example, the leftmost column/pane is a group. (You can read that tiny font, right? ;-) ) In my case, I filtered All Friends (i.e. those I follow in Twitter) into just the subset that tweets about content management. (You can see that there is a horizontal scroll bar on the bottom, and the default “All Friends” column/pane is off to the far right (where I moved it to reduce seen UI changes).)
  • The “Replies” column/pane is just what it implies—tweets in reply to me from others.
  • The “Direct Messages” column/pane contains DM’s from me and DM’s to me.
  • The two rightmost columns/panes in view above are searches. Since these are Twitter-based searches–one for tweets containing “CMIS” and another for tweets containing both “EMC” and “Documentum”–I receive traffic updates that apply in near realtime (unlike, e.g., a Google search that requires one to hit Refresh to see new results).

Anyway, I can visit John Smith’s Twitter profile to learn that he has a 70:30 ratio (i.e. he’s following 70 twitters and 30 twitters are following him). Clearly, Mr. Smith is not a “rock star” by Twitter standards. (Certainly, I am not either!)

However, consider the junior high campfire song’s sentiment: “It only takes a spark, to get a fire going…” This goes back to my point above: there may be time to engage him–understand his concern and possibly influence him after listening by demonstrating value (and create a positive fire–however big or small–about your product or service).

The truth is that, although I’ve been blogging for awhile now, I’m relatively new to Twitter. Fortunately for me, I have great resources in my “2.0 type” EMC colleagues and elsewhere online. For example, I recommend that you check out Gina Minks’ Twitter Cheat Sheet. (I understand from Gina that a v2.0 release is due out in time for EMC World, too.)

I recall during last year’s Microsoft Strategic Architect Forum (SAF) that a good industry colleague of mine suggested a “I don’t get Twitter” topic for the open space segment of that afternoon. I egged him on to make the suggestion; so, of course I attended…and I think that everyone learned a fair bit in the process.

Since then I’ve only recently begun to seriously tweet. Already that engagement has paid dividends, and due to the fact that most of my cross-domain architect colleagues don’t yet tweet, I thought I’d humbly offer this post to get them to “dive into” Twitter, too, in a way that’s both meaningful to them and meaningful to their communities. (You know who you are. :-) )

For those who weren’t at or don’t know about SAF, Microsoft worked with Mindjet to mind map the open space sessions. Here are the notes from the “I don’t get Twitter” session in mind map form–just click the following image for the .mmap (MindManager 8 format) file:

SAF08 topic - 'I don't get Twitter' (notes as mind map)

So, what do you think of Twitter? If you find it useful, how do you receive value from it?

Update 4/30/2009: Gina Minks just published a new cheat sheet for tweeting from your phone.

Recovering well

Last month I revealed that I suffered a basketball injury (i.e. a high rupture of my right Achilles tendon, requiring surgical repair). Yesterday marked the six-week point since surgery. Today I completed my third week of physical therapy and being out of a cast and in a walking boot. This afternoon was my three-week follow-up with my surgeon.

Those professionally helping me in my recovery say that I’m making excellent progress. Given where I am calendar-wise since the injury, my range of motion is great and my strength is good, too. Perhaps next week, I’ll be able to spend time out of my walking boot in a regular shoe assisted by a crutch. This will allow me to work on re-establishing my normal gait.

Already this experience has been rich in life lessons for me:

  • When you listen to your care givers, good things can and do happen! (Wish I’d learned this in my twenties.)
  • I still have a ways to go until I’m a consistently patient person. (Sometimes, I’m not a patient patient!)
  • I value my independence, and I have a hard time asking for help.
  • Handicapping injuries offer a great opportunity to slow down and experience the subtler, finer points of life (e.g. wonderful family moments).
  • When operating on a single crutch, the crutch goes on the strong side, not alongside the injury. (My physical therapist had a good laugh–and said that it’s not uncommon to see patients operate incorrectly.)
  • I thrive on communication (e.g. interacting with colleagues at work). While I’m grateful to be able to work regularly from home–even more so since my injury–there is simply no substitute for face-to-face communication.
  • Be conservative in your recovery goals, allowing more opportunity to be pleasantly surprised. Don’t confuse this with owning your recovery, being confident and taking initiative.
  • The human walk is truly elegant. It seems so simple, but there’s a lot to it when you have to deconstruct and re-learn it. Coordination requires more effort and focus than strength requires.

You may have noticed that I’ve been light on blogging this month, after starting the year off at a better pace (for me, anyway). Needless to say, I’ve been focusing my spare (and non-spare) time on my recovery. Let’s see…post a blog…regain ability to walk…blog…walk…hmmm… :-)

Suffice it to say, for now, that plenty of good things are happening where my professional life is concerned, too (e.g. cool new software features and products forthcoming from EMC). More on that later.

In the meantime, thanks for all the well-wishes and support. Cheers…

Outliers

Since reading Blink: The Power of Thinking without Thinking and The Tipping Point: How Little Things Can Make a Big Difference, I’ve been looking forward to Malcolm Gladwell‘s next book. Outliers: The Story of Success didn’t disappoint, and I recommend reading it yourself.

As the book’s title suggests, Gladwell’s text is about success and outliers; however, he engages the reader from the get-go by starting with a definition of outlier expressly to follow-up by quickly suggesting a concrete redefinition of what is truly an outlier and what determines success. Gladwell challenges the reader to think in less-conventional terms (e.g. thinking about health in terms of community–beyond just the individual): “…there is something profoundly wrong with the way we make sense of success.”

Outliers has two parts, focused on opportunity and legacy, respectively. Part one emphasizes “from-ness” (i.e. from where (e.g. birthplace), from when (e.g. time, era, norms), from how (e.g. culture, legacy), etc.). In doing so, part one indicates by one example after another why merely personal explanations of success don’t work.

     Where are you from?

Do you see the consequences of the way we have chosen to think about success? Because we so profoundly personalize success, we miss opportunities to lift others onto the top rung. We make rules that frustrate achievement We prematurely write off people as failures. We are too much in awe of the those who succeed and far too dismissive of those who fail. And, most of all, we become much too passive. We overlook just how large a role we all play–and by ‘we’ I mean society–in determining who makes it and who doesn’t.

Gladwell states, “Achievement is talent plus preparation.” He then goes on to uncover patterns of achievement and underachievement as well as patterns of encouragement and discouragement. He focuses on the work ethic of those who are purposeful, single-minded, intentional–who achieve success by working much, much harder.

  • Adversity presenting itself as opportunity
  • Developing skills amidst obscurity
  • Meaningful – complexity, autonomy and a relationship between effort and reward in doing creative work
  • “Hard work is a prison sentence only if it does not have meaning.”

For example, the “10,000 hour rule” is discussed (i.e. its typically takes 10K hours of deliberate practice to develop true expertise and world-class mastery). The point of the discussion is not to admire those who earn such mastery as much as it is to understand the kinds of obstacles most of us encounter in the pursuit of such commitment. Furthermore, it concerns the creation of (more) equal opportunities for practicing in order to reach greater common potential: “Practice isn’t the thing you do once you’re good. It’s the thing you do that makes you good.”

     Are you regularly practicing what your core profession requires
     (e.g. modeling, design, coding, testing, writing)?

“Success arises out of a steady accumulation of advantages.”
“Extraordinary achievement is less about talent than it is about opportunity.”
     Talent: intellect, “general intelligence,” innate ability
     Opportunity: imagination, savvy, “practical intelligence,” surrounding
     community, family background, demographics, virtues and values
     (e.g. frugality, initiative, sacrifice)

“General intelligence” and “practical intelligence” are orthogonal (i.e. presence of one doesn’t imply the presence of the other); therefore, keep clear and separate (i.e. don’t confuse one for the other).

Part two, moves from opportunity to legacy and starts by focusing on cultural legacies (e.g. a culture of honor, where reputation is of foremost concern). The focus becomes about teamwork and communication (e.g. “mitigated speech”). For example, understanding cultural legacy as a way to effectively combat mitigation (i.e. developing clearer and more assertive communication where both transmitter and receiver are not a afraid to speak up or to speak straight).

To bring cultural legacy into better focus, Gladwell leverages the Cultural Dimensions work of Geert Hofstede (e.g. IDV – Individualism (i.e. what Gladwell refers to as the individualism-collectivism scale), UAI – Uncertainty Avoidance Index, PDI – Power Distance Index). For example, the United States has the highest IDV score and the fifth-lowest PDI score.

Mitigated speech and high PDI influence communication, especially when the person speaking (transmitter) and the person listening (receiver) have different orientation. In Western cultures, communication tends to be transmitter-oriented (i.e. speaker is responsible to communicate ideas clearly and unambiguously). However, in Asian cultures, communication tends to be receiver-oriented (i.e. listener is responsible to make sense of what is being said). For this reason, I believe that communication is both my responsibility and also a two-way discipline (i.e. if you don’t understand something speak up–I’m trying my best to be clear). It’s why I prefer more interactive sessions at conferences, etc.

As a mathematician by training, I was fascinated to learn that, as human beings, we store digits in a memory loop that runs for about two seconds. When you compare the fairly transparent Asian number system with the highly irregular number system in English, it starts to become clearer how English-speaking (English-thinking) student accumulate a disadvantage. Stowe Boyd goes into more detail of Gladwell’s treatment of this cultural legacy. (I need to start thinking si instead of four, qi instead of seven, etc. :-) )

Cultural legacy suggests to me that it would be naive to apply an American timeline to the future development of, for example, China. Rice paddies aren’t fields of corn or wheat (i.e. skill-oriented versus mechanically-oriented farming tradition). So why should it take the Chinese the same amount of time to “modernize” as it did take Americans?

You’ve likely heard or seen the business cliché “Your attitude determines your altitude.” Well, Outliers posits that success is not much about ability as it is about attitude. That is, success is a function of persistence, doggedness and willingness to work hard. Success is more about out-learning than it is about being smarter. School works, but there just isn’t enough of it (e.g. 180 days versus 243 days–American versus Japanese school year). Or said another way, school isn’t the problem as much as summer vacation may be.

In closing:

  • “Outliers are those who have been given opportunities–and who have had the strength and presence of mind to seize them.”
  • Success is a gift.
  • “To build a better world we need to replace the patchwork of lucky breaks and arbitrary advantages that today determine success–the fortunate birth date and the happy accidents of history–with a society that provides opportunities for all.”

P.S. I recently began a major revision of my Books page. You can now more easily see other book reviews I’ve posted herein. Soon you’ll be able to see what else is in my book library (i.e. just the business-related or software-related non-fiction therein). Why? Well, if you’re nearby and you see something of interest, please ask to borrow books of interest. If you’re not (i.e. regardless of your location to me), I’m hoping that opening up my library will help to solicit feedback as to what the especially good reads are (and why). I typically have multiple books queued up to read; so, knowing what should be top-of-list from my readers would be welcome feedback. Cheers…

Update 12/26/2008: Today I was able to get to watching the second part of Charlie Rose’s show on performance where, after interviewing Malcolm Gladwell in the first half, he interviewed the author of Talent Is Overrated: What Really Separates World-Class Performers from Everybody Else, Geoff Colvin. Mr. Colvin referenced the little known body of scientific work concerning deliberate practice, much like Mr. Gladwell drew upon it in Outliers. I appreciated Mr. Colvin’s belief, based on conversation with this scientific community, that the research frontier here is parenting.